Paid Time Off Updates
Georgetown University is updating Paid Time Off (PTO) benefits for administrative employees, effective July 1, 2025.
To reduce the University’s growing financial liability from unused accrued PTO – and to encourage staff to take time off – the University is transitioning from an accrual to an allotment model effective July 1, 2025. As we implement these changes, we encourage you to consider how you will utilize your PTO this year for rest, renewal, time with friends and family, or whatever brings you joy.
Update: Monday, May 12, 2025
In recent days, the University has received considerable feedback from staff regarding the upcoming changes to the Paid Time Off (PTO) policy. This input is valued and has been carefully reviewed. Effective July 1, 2025, administrative staff will receive their full annual PTO allotment in addition to maintaining the use of their remaining accrued PTO.
What’s Changing?
- PTO is front-loaded: You’ll receive your full annual allotment of PTO at the start of each fiscal year, based on your years of service and position.
- No more accrual: The new system replaces the per-pay-period accrual model.
- Maximum PTO per year: After completing five years of service, full-time administrative employees receive 26 days, or 208 hours, of PTO each fiscal year.
- Existing PTO remains available: Any accrued but unused PTO that you’ve earned before July 1, 2025 will remain available for use through June 30, 2027. Allotted hours, granted at the start of each fiscal year, do not carry over but refresh annually. When requesting PTO, time will be deducted from accrued balances first, before drawing from the annual allotment.
Years of Service as of July 1 | Max. PTO Allotment Per Year |
|---|---|
Up to 1 | 21 days (168 hours) |
2 | 22 days (176 hours) |
3 | 23 days (184 hours) |
4 | 24 days (192 hours) |
5 | 25 days (200 hours) |
6+ | 26 days (208 hours) |
Why the Change?
These changes help reduce Georgetown’s growing financial liability from unused accrued PTO – an important step during a time of economic uncertainty. However, they are part of a broader, multi-year effort to strengthen Georgetown’s time off policies in support of employee wellness. In recent years, we’ve:
- Increased the amount of PTO provided to staff with fewer than five years of service
- Added paid parental leave
- Addition of sick leave bank
- Shortened the waiting period for disability benefits