Paid Time Off Updates
Georgetown University is updating Paid Time Off (PTO) benefits for administrative employees, effective July 1, 2025.
To reduce the University’s growing financial liability from unused accrued PTO – and to encourage staff to take time off – the University is transitioning from an accrual to an allotment model effective July 1, 2025. As we implement these changes, we encourage you to consider how you will utilize your PTO this year for rest, renewal, time with friends and family, or whatever brings you joy.
What’s Changing?
- PTO is front-loaded: You’ll receive your full annual allotment of PTO at the start of each fiscal year, based on your years of service and position.
- No more accrual: The new system replaces the per-pay-period accrual model.
- Maximum PTO per year: After completing five years of service, full-time administrative employees receive 26 days, or 208 hours, of PTO each fiscal year.
- Existing PTO remains available: Any accrued but unused PTO that you’ve earned before July 1, 2025 will remain available for use through June 30, 2027. This balance of accrued PTO will count toward your maximum PTO allotment for the fiscal year.
Years of Service as of July 1 | Max. PTO Allotment Per Year |
|---|---|
Up to 1 | 21 days (168 hours) |
2 | 22 days (176 hours) |
3 | 23 days (184 hours) |
4 | 24 days (192 hours) |
5 | 25 days (200 hours) |
6+ | 26 days (208 hours) |
Why the Change?
These changes help reduce Georgetown’s growing financial liability from unused accrued PTO – an important step during a time of economic uncertainty. However, they are part of a broader, multi-year effort to strengthen Georgetown’s time off policies in support of employee wellness. In recent years, we’ve:
- Added paid parental leave
- Addition of sick leave bank
- Shortened the waiting period for disability benefits