GUCares Employee Emergency Fund

About the program

In 2015, the GUCares Fund was created with seed funding from Georgetown University and supported by donations from its employees. The purpose of the fund is to help University employees (faculty, AAPs and staff) recover financially from loss due to recent natural disaster, accident, catastrophe, death or illness.

GUCares Applications and COVID-19 Qualified Disaster Relief Payments

On March 13, 2020, the coronavirus became a Presidentially declared disaster, as defined in Internal Revenue Code §1033(h)(3). Grants from GUCares specific to the COVID-19 pandemic are intended to help Georgetown University employees recover from “reasonable and necessary” expenses directly attributable to the coronavirus pandemic. GUCares grants are normally included as wages for employees subject to taxes and required withholding, however, these disaster relief payments will be paid as reimbursements through payroll and excluded from wages as a qualified disaster relief payment under IRC § 139 and therefore will not be subject to tax and withholding.

Who’s eligible for COVID-19 related grants?
Georgetown University faculty, staff, AAPs and temporary employees (including Hoya Temps) regardless of %FTE.
Effective March 23, 2020, employees may apply for a GUCares grant regardless of past receipt. At this time, there will be a limit of one grant per applicant.

What COVID-19-related expenses are considered “reasonable and necessary” and covered by this fund?

“Reasonable and necessary” personal, family, living, or travel expenses are incurred as a result of the COVID-19 qualified disaster and not reimbursable under another GU program, covered by insurance (health or disability) or intended as income replacement for a family member. Requests will be considered for reimbursement up to $1,000 per employee.

Contribute to GUCares

GUCares relies on donations from University employees to ensure that we can continue to provide emergency financial support to our community.

Your gift will support those members of our community during times of financial hardship such as the current pandemic. You can help by making a one-time gift or a regular monthly donation through payroll contribution. Your donation is tax-deductible.

Employees and non-employees can also contribute to the fund by credit card or check.

  • Credit Card: You can make your gift through this secure online giving form (new window)Use the “Other” designation text box at the bottom of the page to type “GUCares Employee Emergency Fund” in the space provided and your gift will be directed appropriately. 
  • Check: Make your gift by mailing a check to the address below and include “GUCares Employee Emergency Fund” in the Memo field of your check: 
    Georgetown University
    Office of Gift Administration
    Department 0734
    Washington, DC 20073-0734

Consideration for non-COVID-19 grant applicants

GUCares grants for non-COVID-19 emergency assistance are available to all employees working 75% time who have a full year of service to the University. These grants are considered wages and, therefore, subject to taxes and withholding. You may use the same online application for your requests.

Frequently Asked Questions

How much is the current maximum grant? The maximum grant is up to $1,000.

Can I apply for more than one grant? Typically, no. You can only apply for a single GUCares grant (up to $1,000) once every three years. However, for those who may have received a grant prior to March 23, 2020, you may submit an additional request for COVID-19-relief (up to $1,000).

What are the tax implications for these grants?

  • COVID-19 relief grants are not subject to payroll tax for the duration of the current declaration of national emergency.
  • Non-COVID-19-related grants are subject to payroll taxes.
  • If you are contributing to the fund, you may claim your donation as a charitable contribution on your annual income tax filing.

How long must I have been employed at Georgetown University before applying for assistance?

  • COVID-19 relief grants have no minimum service requirement.
  • Non-COVID-19 grants require a minimum of one-year of continuous service.

How many times can I apply for assistance?

  • For COVID-19 relief grants you may apply once. Non-taxable reimbursements will only be available throughout the duration of the state of national emergency.
  • For non-COVID-19 grants you may apply once every three years.

How quickly will I learn if my application for assistance has been approved? The University will make every effort to review applications as quickly as possible. If approved, the grant amount will be distributed to you either by check or direct deposit within 3 business days of the approval of your request.

The University will update this page as needed and may amend or alter the terms of this program at any time without prior notice.

For more information please email gucares@georgetown.edu.