GUCares Employee Emergency Fund
GUCares currently provides three categories of support:
- COVID-19 Dependent Care Assistance
- COVID-19 Disaster Relief
- GUCares (non-COVID-related)
COVID-19 Dependent Care Assistance
Eligibility: Georgetown University faculty, staff and AAPs working 75%FTE+
Maximum Benefit: $3,000 (non-taxable*)
Update October 22, 2020: The maximum benefit has increased from $1,000 to $3,000. If you have been approved for a COVID-19 Dependent Care Assistance grant, but have not submitted eligible expenses for the full grant amount, you may submit additional expenses not to exceed $3,000. Eligible expenses must be incurred, or reasonably anticipated, between September 1, 2020 and June 30, 2021. Documentation is required and subject to review. For more details, and to submit additional expenses against your previously approved grant request, contact Matthew Kelly-Montresor at firstname.lastname@example.org (new window).
Frequency: One grant per applicant.
Purpose: To support full-time faculty and staff who are struggling to balance family and professional obligations due to dependent care challenges resulting from COVID-related closings of school, child care, and elder care services.
Exclusions: Ongoing non-COVID-related dependent care costs. Please note, that if you have a Dependent Care Flexible Spending Account, you may not receive reimbursement from your FSA for the same expense for which you receive a Dependent Care Assistance grant.
To apply, submit your request using the online request form below. Supporting documentation is required.
COVID-19 Disaster Relief
Eligibility: Georgetown University faculty, staff, AAPs and temporary employees (including Hoya Temps) regardless of %FTE.
Maximum Benefit: $1,000 (non-taxable*)
Frequency: One grant per applicant.
Purpose: To help Georgetown University employees recover from “reasonable and necessary” expenses directly attributable to the coronavirus pandemic.
Exclusions: Grants cannot be given for GU wage replacement (reduced hours, elimination of overtime), expenses that will be covered by insurance or other university programs, reimbursement for home office furniture or home utilities will not be considered.
To apply, submit your request using the online request form and specify that you are requesting a COVID-19 Relief grant.
Eligibility: Full-time faculty, staff, AAP who have at least one full year of service.
Maximum Benefit: $1,000 (taxable as income)
Frequency: Employees may apply for GUCares (non-COVID) grant once every three years.
Purpose: To help University employees (faculty, AAPs and staff) recover financially from loss due to recent natural disaster, accident, catastrophe, death or illness.
To apply, submit your request using the online request form and specify that you are requesting a GUCares grant. Supporting documentation is required.
On March 13, 2020, the coronavirus became a Presidentially declared disaster, as defined in Internal Revenue Code §1033(h)(3). Grants from GUCares specific to the COVID-19 pandemic are intended to help Georgetown University employees recover from “reasonable and necessary” expenses directly attributable to the coronavirus pandemic. GUCares grants are normally included as wages for employees subject to taxes and required withholding, however, these disaster relief payments will be paid as reimbursements through payroll and excluded from wages as a qualified disaster relief payment under IRC § 139 and therefore will not be subject to tax and withholding.
Contribute to GUCares
GUCares relies on donations from University employees to ensure that we can continue to provide emergency financial support to our community.
Your gift will support those members of our community during times of financial hardship such as the current pandemic. You can help by making a one-time gift or a regular monthly donation through payroll contribution. Your donation is tax-deductible.
Employees and non-employees can also contribute to the fund by credit card or check.
- Credit Card: You can make your gift through this secure online giving form (new window). Use the “Other” designation text box at the bottom of the page to type “GUCares Employee Emergency Fund” in the space provided and your gift will be directed appropriately.
- Check: Make your gift by mailing a check to the address below and include “GUCares Employee Emergency Fund” in the Memo field of your check:
Office of Gift Administration
Washington, DC 20073-0734
Frequently Asked Questions
You can only apply for a single GUCares grant (up to $1,000) once every three years. You may apply once for a COVID Relief Grant and once for a COVID-19 Fall 2020 Dependent Care grant. You may apply for – and receive – multiple grants for which you are eligible but not for the same event/reason.
- COVID-19 Relief and COVID-19 Fall 2020 Dependent Care grants are not subject to payroll tax for the duration of the current declaration of national emergency.
- Non-COVID-19-related grants are subject to payroll taxes.
- If you are contributing to the fund, you may claim your donation as a charitable contribution on your annual income tax filing.
- COVID-19 relief and COVID-19 Fall 2020 Dependent Care grants have no minimum service requirement.
- Non-COVID-19 grants require a minimum of one-year of continuous service.
- For COVID-19 relief and COVID-19 Fall 2020 Dependent Care grants you may apply once each. Non-taxable grants will only be available throughout the duration of the state of national emergency.
- For non-COVID-19 grants you may apply once every three years.
The University will make every effort to review applications as quickly as possible. If approved, the grant amount will be distributed to you either by check or direct deposit within 7 business days of the approval of your request.
About the program
In 2015, the GUCares Fund was created with seed funding from Georgetown University and supported by donations from its employees. The purpose of the fund is to help University employees (faculty, AAPs and staff) recover financially from loss due to recent natural disaster, accident, catastrophe, death or illness.
The University will update this page as needed and may amend or alter the terms of this program at any time without prior notice.
For more information please email email@example.com.