Leave Benefit Enhancements for Staff and AAPs

Working with leaders across campuses, the university has reviewed and approved a number of significant enhancements to leave benefits for full-time, administrative employees (Staff and AAP).


Summary of Changes for Staff and AAPs Effective July 1, 2022

Paid Parental Leave
HR Policy #614
Full-time, eligible administrative employees and benefits-eligible Postdoctoral Fellows will receive up to 8 weeks of paid parental leave for bonding in each of the following situations:

– Childbirth (birth parent)
– Childbirth (non-birth parent)
– Adoption
– Foster
– Guardianship

For the birth parent, this new parental leave would be in addition to any maternity benefits an individual may receive under Short Term Disability, if eligible. Benefits paid under this program will be offset by those received under DC Paid Family Leave (and other state programs that GU pays into) for which an employee is eligible to receive payments.

Employees are eligible for this program if they have completed one year of service at the time of the birth or placement of the child. Paid Parental Leave can be taken within one year of the qualifying event.
Equalizing Paid Time Off (PTO) Accrual
HR Policy #602
All full-time administrative employees will accrue 21 days of PTO during their first year of employment; earning one additional day for each year of service thereafter, up to a maximum of 26 days/year. Maximum accrual will remain unchanged at 288 hours (36 days).

Current employees will automatically have their accrual rate adjusted as of July 1, 2022 in accordance with their years of service.
New Sick Leave Bank
HR Policy #605
Staff and AAPs will receive 5 days of sick leave upon hire; then 5 additional days on each anniversary of employment, up to a maximum accrual of 30 days. Unused sick leave is not payable upon termination of employment. Sick leave must be requested in GMS.

Current employees will receive a 5-day sick leave bank effective July 1, 2022 and, upon the first following employment anniversary, an annual credit of 5 days up to the maximum of 30 days.
Short Term Disability with Reduced Waiting Period for AAPs and Staff
HR Policy #604
All full-time, administrative employees (Staff and AAPs) will be covered under the University’s Short Term Disability (STD) plan, which replaces up to 100% of salary for the approved disability period.

The unpaid waiting period before paid benefits begin will change from 3 weeks (15 business days) to 1 week (5 business days). Employees can choose to use available sick leave, accrued PTO, or take unpaid leave during the waiting period.

*Benefits paid under this program will be offset by those received under DC Paid Family Leave (and other state programs that GU pays into) for which an employee is eligible to receive payments. 

These changes will affect employees who have a new disability claim on or after July 1, 2022. Claims with a disability date before July 1 will be subject to policies and procedures in place at that time of the disability event.
Salary Continuance Leave Bank for AAPs
HR Policy #604
A one-time 90-day salary continuance leave bank will be provided to current AAP employees (those hired on or before June 30, 2022). This bank can be used to cover the unpaid Short Term Disability (STD) waiting period, or any other time off due to illness and injury not eligible for STD. The bank will remain available through June 30, 2027.

AAP Designation and Benefit Changes Effective July 1, 2022

In order to better reflect the nature of employment at Georgetown University today, the following policies and benefit offerings are being updated and streamlined in relation to those employees with the designation of Academic and Administrative Professionals (AAP).

Benefit Changes 

Effective July 1, 2022, benefits-eligible AAPs will be covered under the following leave plans and policies:

As of the above date, AAPs will no longer be covered under Salary Continuance, however, they will gain access to a one-time 90-day Salary Continuance Leave Bank which can be used to cover absence for purposes of illness and injury, including the one week unpaid period for Short-Term Disability. This will be in addition to PTO and sick leave. This bank will be available for a 5-year time period, through June 30, 2027. It is not subject to payout at termination of employment. 

The following policy will be sunset as of July 1, 2022:

Those employees who were hired as an AAP on or before June 30, 2022 will retain access to the 10-week Professional Leave benefit for the remainder of their career at the university.

The AAP designation will not be used for new hires, effective July 1, 2022

The Academic Administrative Professional (AAP) designation will no longer be applied for purposes of new hires on or after July 1, 2022. All eligible administrative employees hired on or after this date will be designated as Staff in GMS and receive the enhanced and updated staff benefits package, available on that date.

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