Georgetown University offers tuition benefits to eligible employees and their children through the Tuition Assistance Program (TAP). Once you meet eligibility requirements, these benefits can be used to pay for studies at Georgetown University or at other accredited institutions of higher education.
Effective January 1, 2017, TAP Benefits have been expanded to include international schools that meet the following two criteria: 1. The institution must be accredited in the country in which the school is located, and 2. payment of tuition must be made directly to the institution by Georgetown University. It is important to be aware that it may often take longer than anticipated to set up a new school and pay them. We appreciate your patience as we work to get these new schools up and running in our systems.
Employees may use their TAP benefit for undergraduate or graduate studies depending on their employment category. Dependent children may use these benefits for undergraduate studies only (certain exceptions apply). You must apply for TAP benefits every semester. Lifetime maximums apply, and this benefit will pay "tuition" only; it does not cover deposits, university fees, late fees, or room and board.
GU tuition assistance benefits used to pay for graduate-level studies are automatically taxable, resulting in additional tax withholding on earnings during the semester the TAP benefit is disbursed. Please refer to Tuition Tax Facts for details about your TAP tax liability.
Spring Semester 2017 TAP Deadlines
As you are aware, the University, including the Office of Faculty and Staff Benefits and Payroll Services, will be closed for business December 23, 2016 through January 2, 2017.
Please carefully read below for details surrounding Spring 2017 TAP Online application processing:
If you have not already done so, please submit your Spring 2017 TAP Online application no later than December 9, 2016 – we do not need tuition statements for students enrolled at GU. TAP applications received after December 9 are NOT guaranteed to be processed by the GU payment due date.
- GU Undergraduate-level tuition: TAP Online applications processed now through January 11, 2017.
- GU Graduate-level tuition: TAP Online applications will be processed after January 1, and payment will appear on your GU student account no later than close of business January 11, 2017.
- CCPE Non-Credit tuition: Register for class and submit a TAP Online application. TAP applications received after December 9 will not be reviewed until the week of January 9.
IMPORTANT NOTE: The GU tuition due date for most programs is January 11, 2017. Employees using TAP benefits must adhere to that due date -- TAP benefits do not cover late fees or service charges.
OUTSIDE SCHOOL STUDENTS
If you have tuition charges on your student account, submit your TAP Online application AND required supporting documents no later than December 9, 2016. Please submit via email to email@example.com OR deliver in person to our Benefits-Payroll Service Center, 2nd Floor Darnall Hall, Suite M-31, Mon-Fri, 8:30a-5pm.
TAP applications and supporting documents for outside schools received after December 9 may not be reviewed for processing until after January 9.
How do I Become Eligible?
To gain eligiblity for the Tuition Assistance Program, an employee must:
- Be a regular staff employee (including those represented by Allied International Union and the SEIU 1199), hired to work at least 36 hours per week; or
- Be an academic employee hired to work at least 90% time (fellows are excluded); and
- Have met the "continuous years of service" requirement for the applicable TAP benefit
- Employee Using TAP at GU: 1 year
- Employee Using TAP Outside GU: 3 years
- Child Using TAP: 3 years
Retirees must meet full eligiblity requirements.
Who Can Use the TAP Benefit?
Eligible Georgetown employees and their natural children, adopted children, children under legal guardianship as evidenced by official court documentation, or stepchildren dependent for support may use TAP. Children must be under the age of 30 to utilize the TAP benefit. Please see the complete details on benefits for dependent children for more information.
When Can I Use the TAP Benefit?
You must meet the service requirements for eligibility outlined above by the first day of undergraduate classes on the Georgetown University main campus. Please note, the first day of main campus undergraduate classes is subject to change each academic year. If your hire date falls AFTER the first day of classes, your TAP benefit becomes effective in the next semester. (For example, your hire date is September 6, 2012. The first day of main campus classes in Fall 2013 Semester is August 28, 2013. Since your hire date is after the first day of classes in that academic year, your TAP benefit becomes effective Spring 2014 Semester.)
Click here for complete eligibility and benefit details for Faculty & Staff and dependent children. TAP benefits will be paid as detailed in this section of the website. Please note that the benefits offered to employees hired on or before December 31, 1995 include a special provision for dependents enrolled at Georgetown University.
To process your TAP benefit payment, the following steps are required every semester. There is no advantage to applying for your TAP benefit prior to enrollment and course registration. Find out what's new in the TAP Online system here.
- Enroll in the academic program
- Register for class and receive a tuition invoice
- Apply online for the TAP benefit each semester you intend to use the benefit
- Submit in person or via email to firstname.lastname@example.org your TAP Online Confirmation Page, an itemized tuition invoice*, and any additional required supporting documentation noted on the Confirmation Page.
- The Office of Faculty and Staff Benefits will verify TAP-eligibility and TAP remaining balance. Either the GU student account will be credited, or a check will be mailed to the outside institution within 2-3 weeks of receipt of all required documentation
The student’s itemized tuition invoice must identify the following:
- student name
- school name
- course level, course number, and/or course name
- tuition amount
A generic statement of fees is not accepted in lieu of the school’s tuition invoice. An electronic printout of the student account record is acceptable if the above information is shown.
If the student adds or drops courses after the TAP benefit has been disbursed, the student is responsible for contacting email@example.com to request an adjustment to the TAP disbursement. The Office of Faculty and Staff Benefits does not monitor student account records, nor do we receive notification of course changes.
Please Note: Staff using benefits for non-credit programs at the Georgetown University Center for Continuing and Professional Education (CCPE) should note that the CCPE withdrawal and refund policies also apply to TAP students. For more information, review the policy here.
When Eligibility Ends
If you terminate employment or move to a benefits ineligible position in a semester in which your TAP benefits have already been disbursed, you will not be required to reimburse Georgetown for that semester. However, you will not be eligible for TAP benefits for any subsequent semester. Retirees of the University may continue to use their benefits in retirement, but are subject to the same rules and maximums as active employees. Click here to learn more about retirement eligibility and benefits.