New Employees

Benefits Orientation

 Register for Benefits Orientation Now!

Newly hired benefits-eligible faculty, staff, and academic administrative professionals ("AAPs") must attend a Benefits Orientation session Beginning November 24, these sessions are held every Tuesday at 9:00 a.m. in M-31 Darnall Hall in the HR/Benefits/Payroll Service Center. The Service Center is located next door to IDEAA and just above the Student Health Center on level 2 of Darnall (on the opposite end of the building from CAPS and student residence). Unfortunately, we are unable to accomodate late arrivals and suggest registering and planning to arrive around 8:45 a.m. to ensure a seat. Newly hired or newly eligible employees have 60 days to make their benefits elections in GMS. We strongly encourage you to attend orientation prior to submitting your benefits elections, once your information has been transmitted to the insurance providers, you cannot make changes until the next Open Enrollment season (with the exception of qualifying life events).

We also conduct Benefits Orientation sessions at the Law Center. The location and date of the sessions at the Law Center changes depending on room availability. Please contact Roberta Kelley Paul at the Law Center to determine the room for your scheduled Benefits Orientation Session. 

When Benefits Take Effect

Effective January 1, 2014, medical, dental, vision, flexible spending and supplemental life insurance benefits for those hired into a benefits-eligible position will take effect on the first of the month following - or coinciding with - date of hire or eligibility date. This applies to electable benefits only (the benefits you sign up for in GMS when you first become eligible or during open enrollment). Basic life insurance, basic AD&D, short term disability, long term disability, and retirement become effective on date of hire eligibility. Please note that all benefit premiums will be retroactive to the applicable effective date. 

Help

Need assistance making your elections in GMS? Try using the step-by-step instructions.If you have any questions regarding your benefits, you may do any of the following:

  • Email us at benefitshelp@georgetown.edu . This is the preferred method for contacting our office. We endeavor to respond to all email questions within 48 hours.
  • Call us at 202-687-2500 during our normal business hours (8:30 a.m. to 5:00 p.m., Monday through Friday). 
  • Come by our offices located at M-31 Darnall Hall (8:30 a.m. - 5:00 p.m., Monday through Friday).

 How to Enroll 

Georgetown Management System (GMS) is the University's data management system, and houses all of your personal payroll and benefits information, time off requests, and timesheets. Different employees will have different roles and responsibilities in GMS, some of which will necessitate using the system on a dialy basis. We strongly encourage everyone to check their GMS account on a frequent basis to ensure that personal information is up-to-date and accurate. See the step-by-step instructions below for more guidance. 

All newly benefits eligible employees have 60 days from their date of hire or change in eligibility to make their benefits elections online at gms.georgetown.edu (employees are not able to make benefits elections prior to their start date or activation in this system). We strongly encourage you to attend a Benefits Orientation before submitting your elections. Once your information is sent to the insurance company, your elections cannot be changed until the next open enrollment period or you experience another qualifying life event.