Georgetown University offers tuition benefits to eligible employees and their children through the Tuition Assistance Program (TAP). Once you meet eligiblity requirements, these benefits can be used to pay for studies at Georgetown University or at other U.S. accredited institutions of higher education. Employees may use their TAP benefit for undergraduate or graduate studies depending on their employment category. Dependent children may use these benefits for undergraduate studies only (certain exceptions apply). Lifetime maximums apply, and this benefit will pay "tuition" only; it does not cover deposits, university fees, late fees, or room and board.
As you know, GMS Financials will go live on July 1, 2014. Along with that transition, a new TAP Online application system will be introduced. The enhanced TAP Online system will have a new look and feel, but the disbursement of TAP benefits will remain the same. We will communicate all pertinent information, such as how to navigate the new system, as the time approaches. IMPORTANT NOTE: you will now be required to key in the employee or dependent child School Student ID number with EVERY application (whether you attend GU or an outside school). Your student ID number is no longer retained in the current TAP Online system, nor will it be in the new system.
To support this project, the following information is applicable immediately:
- SPRING 2014 SEMESTER – Applications still being accepted in the current TAP Online system. If you anticipate additional Spring tuition charges, apply ASAP and submit your followup documentation as requested.
- SUMMER 2014 SEMESTER (all sessions) – Applications still being accepted in the current TAP Online system. If you anticipate having Summer tuition charges, apply ASAP and submit your followup documentation once it is available to you. Beginning mid-June the current TAP application system will be unavailable. Existing Summer 2014 applications still "pending" at that time will migrate to the new system. We will resume accepting Summer applications in the new system beginning July.
- FALL 2014 SEMESTER – We are NOT accepting applications for Fall 2014 Semester (or Winter 2014) at this time. A reminder that Fall TAP benefits are not processed until after July 5 every fiscal year. We will begin accepting Fall 2014 applications in the new system beginning July.
Submission of Tax Free Request Forms is not affected.
How do I Become Eligible?
To gain eligiblity for the Tuition Assistance Program, an employee must:
- Be a regular staff employee (including those represented by Allied International Union and the SEIU 1199), hired to work at least 36 hours per week; or
- Be an academic employee hired to work at least 90% time (fellows are excluded); and
- Have met the "continuous years of service" requirement for the applicable TAP benefit
- Employee Using TAP at GU: 1 year
- Employee Using TAP Outside GU: 3 years
- Child Using TAP: 3 years
Retirees must meet full eligiblity requirements.
Who Can Use the TAP Benefit?
Eligible Georgetown employees and their natural children, adopted children, children under legal guardianship as evidenced by official court documentation, or stepchildren dependent for support may use TAP. Children must be under the age of 30 to utilize the TAP benefit. Please see the complete details on benefits for dependent children for more information.
When Can I Use the TAP Benefit?
You must meet the service requirements for eligibility outlined above by the first day of undergraduate classes on the Georgetown University main campus. Please note, the first day of main campus undergraduate classes is subject to change each academic year. If your hire date falls AFTER the first day of classes, your TAP benefit becomes effective in the next semester. (For example, your hire date is September 6, 2012. The first day of main campus classes in Fall 2013 Semester is August 28, 2013. Since your hire date is after the first day of classes in that academic year, your TAP benefit becomes effective Spring 2014 Semester.)
Click here for complete eligibility and benefit details for Faculty & Staff and dependent children. TAP benefits will be paid as detailed in this section of the website. Please note that the benefits offered to employees hired on or before December 31, 1995 include a special provision for dependents enrolled at Georgetown University.
The TAP Application Process
To process your TAP benefit payment, the following steps are required EVERY semester. There is no advantage to applying for your TAP benefit prior to enrollment and course registration.
Please note: we are not currently accepting applications for tuition assistance for the Fall 2014 semester. Click here for more information.
- Enroll in the academic program
- Register for class and receive a tuition invoice
- Apply online for the TAP benefit each semester you intend to use the benefit
- Submit in person or via email to firstname.lastname@example.org your TAP Online Confirmation Page, an itemized tuition invoice*, and any additional required supporting documentation noted on the Confirmation Page.
- The Office of Faculty and Staff Benefits will verify TAP-eligibility and TAP remaining balance. Either the GU student account will be credited, or a check will be mailed to the outside institution within 2-3 weeks of receipt of all required documentation
The student’s itemized tuition invoice must identify the following:
- student name
- school name
- course level, course number, and/or course name
- tuition amount
A generic statement of fees is not accepted in lieu of the school’s tuition invoice. An electronic printout of the student account record is acceptable if the above information is shown.
If the student adds or drops courses after the TAP benefit has been disbursed, the student is responsible for contacting email@example.com to request an adjustment to the TAP disbursement. The Office of Faculty and Staff Benefits does not monitor student account records, nor do we receive notification of course changes.
Please Note: Staff using benefits for non-credit programs at the Georgetown University Center for Continuing and Professional Education (CCPE) should note that the CCPE withdrawal and refund policies also apply to TAP students. For more information, review the policy here.
When Eligibility Ends
If you terminate employment or move to a benefits ineligible position in a semester in which your TAP benefits have already been disbursed, you will not be required to reimburse Georgetown for that semester. However, you will not be eligible for TAP benefits for any subsequent semester.